Over 30 technical hires in one year

Brainbase is a SaaS startup, working towards its goal of making intellectual property in industry more open, efficient and accessible.
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The story

Founded in 2016, Brainbase is a company aiming to make intellectual property in industry more open, efficient, and accessible. The start-up has raised $15m in funding and is backed by leading investors in San Fransisco, Los Angeles, New York, and Europe. Its client base boasts 50 companies across 10 countries. Among them, you can find well-known companies such as BuzzFeed, BBC Studios, and Sanrio. As of today, Brainbase has its headquarters in Los Angeles and an office in Tallinn, Estonia. Read more about the company HERE.




Challenge of the recruitment project

Volume technical hiring

After raising $8m in Series A round, Brainbase was set to go through an intense growth phase in Estonia, where they wanted to establish their technology hub. The main challenge of this project was finding candidates with the right technical background, mainly developers with experience in PHP and Angular language. It was also important to distinguish candidates who’d be able to work in a startup environment.

Hiring process

The project has seen our recruitment partners Marleen, Heveli, Helen and Neila work closely together with the Brainbase team. Essentially, we have taken the role of an internal recruitment partner. From the founders, we have received input about the roles and types of people that they need. From there, we have had meetings with the corresponding team leaders to map out the candidate profile. Our main responsibilities have been headhunting candidates from various channels, conducting initial screenings, as well as assisting with first-round interviews.
Our focus has been on sourcing technical talent from the Polish and Estonian markets. When hunting down talent, it has been key for us to identify candidates that have experience of working in high-growth startups. Once suitable candidates have been tracked down, we’ve conducted screenings with the aim of understanding their motivations and assessing their cultural fit with Brainbase. Due to the high hiring volume, most of the time, we have worked on multiple roles at once. We even held a sourcing hackathon at the Brainbase office in Tallinn. Taking into account the busy nature of a high-growth company, we have also assisted founders with tasks to enhance the candidate experience, such as preparing offer documents and advising them with employee onboarding.
Together, we have been able to successfully fill key roles, including: Full-Stack Developers Back-End Developers Front-End Developers Director of Engineering QA Engineers DevOps Product Owner Machine Learning Engineer UX/UI Designers People and Culture Manager Head of Information Security

The results
Thanks to our recruiters’ willingness to go the extra mile, we’ve developed such a strong partnership with Brainbase that we feel as if we were a part of their team. Fun fact: they even invited us to their summer days (as can be seen in the picture below)!

1. 30+ technical hires in a year

We’ve helped Brainbase grow their small Tallinn-based team of 6 people to 38 employees. They’ve established their technical base in Estonia, where we’ve hired many key roles, such as the Lead DevOps, Engineer Lead, and Head of Information Security.

2. Hired a People and Culture Manager

For the two hubs to work together efficiently, as well as to onboard new employees faster, we successfully hired a People and Culture Manager for Brainbase in Tallinn, Estonia.

3. Improved the candidate experience

We went over and above to ensure Brainbase provided a good recruitment experience to their candidates. Whether it was helping founders send out contracts or contributing to their onboarding plan, we were always ready to assist our client beyond recruiting.

In need of new talent? Book a free consultation with us today.

Piret Ulm

Piret Ulm

Partner Lead/Recruitment Partner